How will P2PAgri and Xero integration work together to help you?

1. In ESSENTIALS: Quickly and easily develop past business trends and performance ratios

Traditionally, your tax return:

  • Tells the ATO what tax you need to pay,
  • Gives your Banker an understanding of your business performance.

Using the ESSENTIALS level of P2PAgri:

  • The ESSENTIALS level of P2PAgri converts your tax information into valuable management information to help inform your business decisions and directions! It helps your tax return work for you!

Now, with XERO and P2PAgri integration:

  • Save time with data entry! No need to enter your tax return data into ESSENTIALS yourself – just import from Xero!
  • Makes it even easier to develop your current:
    • Multiple-year business trends
    • Vital financial ratios fro your business
    • Efficiency performance and wealth development measures of your business

2. In SEASON: Plan and easily track your actual monthly cash flow budget.

The monthly cash flow:

  • The banker asks for this at the beginning of the season so they can check when and how much of your overdraft is needed during the season.
  • Industry tells us the best way to use monthly cash flow is to compare the ‘plan’ with the ‘actual’ through the season. But as this was so time-consuming to do manually, few farmers did this!

Using the SEASON level of P2PAgri:

  • In SEASON, you can both plan the monthly cash flow with confidence and compare this with the actual as the season unfolds.

Now, with Xero and P2PAgri integration:

  • Data from Xero is automated into P2PAgri, saving time in monthly cash flow monitoring.
    This is a game-changer if you want to do your best every season.
  • You can easily compare each income and expense category to see where the ‘planned’ and ‘actual’ differ. Get greater insight into the dynamics of your monthly cash flow for more informed decisions within a season. Make the most of your tactical decision-making in response to the season you are actually experiencing.

3. In SEASON: ‘Rolling Cash Flow’ is unique and allows you to react within a season .

Rolling Cash Flow P2PAgri

A traditional monthly cash flow:

  • The big advantage of actively managing your monthly cash flow is you can respond better to opportunities that occur within a season.
  • In the chart to the left, the blue line shows the plan for the year ahead. The green line indicates the actual cash flow up until August. The yellow line indicates the revised, or Rolling Cash Flow, for the remainder of the year. This allows you to monitor and alter your plan to better match the season.

Using the SEASON ‘Rolling Cash Flow’ of P2PAgri:

  • The ‘Rolling Cash Flow’ allows you to create your planned cash flow and update actuals as they occur. This gives you an easy way to review and change the remaining months of of your cash flow projections for rest of the year.
  • Assess what can be tightened if the season starts poorly, or look at the best opportunities if the season starts well.
  • This helps you to keep your finger on the cash flow pulse, minimising the effect of a poor season and maximising the opportunities of a good season.

Now, with Xero and P2PAgri integration:

  • As the season unfolds, your income and expenditure can be automatically imported from Xero into P2PAgri at any time, easily updating your ‘Actual’ cash flow and saving you time. In the ‘Rolling Cash Flow’, you can continue to alter your ‘within season’ income and expenditure, remaining more in control of your business.
  • This is a ‘break through’ for active cash flow management:
    • Import your Xero data to easily compare ‘Planned’ vs ‘Actual’
    • Continually review and edit your planned cash flow in ‘Rolling Cash Flow’ to help meet your targets at the end of the year.

These tools will revolutionise the financial management of your business, giving you more confidence to manage risk and uncertainty.

How can I begin using P2PAgri with Xero integration?

You can sign up with either Xero or P2PAgri.
However, we recommend that you sign up with P2PAgri first and set up your farm data, as this has two advantages:
  • This will provide you with an ideal ‘chart of accounts’ that can guide your Xero set up.
  • Matching your income and expenditure categories will then be quite easy when you first bring your Xero data into P2PAgri.

Once you have subscribed to P2PAgri, you will have to initially match your Xero account categories with P2PAgri account categories. P2PAgri will remember once you have successfully matched these categories, so each time you bring your Xero data into P2PAgri, it will become seamless!!
If you are still having difficulty, check out the onboard ‘Help’ in P2pAgri or get in contact with us and we can have a short Zoom session to show you.

You will have to initially match your Xero account categories with P2PAgri account categories. P2PAgri will remember once you have successfully matched these categories, so each time you bring your Xero data into P2PAgri, it will become seamless!!
If you are still having difficulty, check out the onboard ‘Help’ in P2pAgri or get in contact with us and we can have a short Zoom session to show you.

Once you have matched your Xero account categories with P2PAgri account categories, automating your monthly cash flow is a two-part process:
  • Bring your monthly data in from Xero and a screen will allow you to match each Xero income and expenditure category with P2PAgri. You can even split categories in P2PAgri to create a better match with your Xero categories.
  • Once you have completed your matching then scroll to the bottom of this screen and select ‘Save’. Your data in then brought into P2PAgri, where you can still edit your imported data.
Please note that P2PAgri will remember once you have successfully matched these categories, so each time you bring your Xero data into P2PAgri, it will become seamless!!
Still having difficulty, check out the onboard ‘Help’ in P2pAgri or get in contact with us and we can have a short Zoom session to show you.

Once you have subscribed to Xero, you will have to initially match your Xero account categories with P2PAgri account categories. P2PAgri will remember once you have successfully matched these categories, so each time you bring your Xero data into P2PAgri, it will become seamless!!
If you are still having difficulty, check out the onboard ‘Help’ in P2pAgri or get in contact with us and we can have a short Zoom session to show you.

Join the many farmers who are already using us for training. We are the lead trainers for farm business management for Tocal Ag College, the leading farmer training college in NSW, with over 100 years of effective farmer training.
Alternatively, come directly to us. We can tailor the training that suits you best. Check out our free DEMO and contact us for a Zoom call, so we can show you how easy this has now become.

Frequently Asked Questions

If you are looking for  any of the following, P2PAgri can help you:
  • A relatively easy-to-use computer system to help you get and keep on top of your farm business management,
  • A good farm business management system to improve communication with your bank, accountant and business partners,
  • Ways to improve your farm business financial performance and profits to maintain success into the future.

You could be using Xero, MYOB, Quicken or another accounting package. These have all been designed to help manage your tax compliance and BAS and they do a good job. However, they don’t help when it comes to the questions around business performance, improving profits or looking forward in decision making. P2PAgri is a farm business management software that is designed to do this for you. You can develop key business ratio, do your budgets, assess your wealth and project these forward to help achieve success.

Good farm business management should focus on the three areas of:
  1. Recording past performances,
  2. Planning for this season, and
  3. Planning for the future.
It tends to be easier to record past performance. However, when it comes to both small and major business decisions, it is very useful to look at the likely effect on the business over the next few years. This allows you to look at the effects of seasonal variation, both good and bad years, to help with risk management. When you are making any decisions that affect the business, use FUTURE and SCENARIO to be sure you are making the best decisions.

P2PAgri has been designed to be used by farmers or their advisers. If a farmer wishes to develop their farm business management skills, we can provide training and help you put your data together in P2PAgri. This includes connecting with Xero to make data entry easier. As an adviser to farmers, we can help train and support you in your farm business management services to your farmer clients.